How do I export our team's data?
Last verified October 18, 2026
Go to Settings > Export, tick what you want and download. Spreadsheets download straight away as a CSV or a zip. Files and images are zipped in the background, and you get a notification when the zip is ready.
You need: Export team data permission
Pick what to include
- Go to Settings > Export.
- Under What to include, tick the spreadsheets you want, or use a shortcut: All spreadsheets, Files & images or Everything.
- Under Stored files, tick Files, Images or both if you want the uploads themselves.
Spreadsheets are grouped by area:
| Area | Examples |
|---|---|
| Team | Roster, Roles & permissions |
| Planning | Tasks, Task comments, Schedule, Attendance, Checklist templates and runs, Announcements, Documentation, Award notes, Outreach |
| Resources | Links, File manifest, Event photos |
| Scouting | Scouting notes, Pit scouting, Match scouting, Picklists |
| Finance | Orders, Order line items, Expenses, Who raised what, Income, Budgets, Reimbursements |
| Fiscal account | Fiscal ledger, Donations, Card transactions, Card grants & spend requests |
Fiscal account only appears for teams with an approved fiscal sponsorship. Areas for features your team has switched off don't appear.
Spreadsheets only: instant download
If you only ticked spreadsheets, the button reads Download CSV for one or Download zip for several. The file downloads right away.
The Roster sheet has names, roles, titles and grades. It never includes email addresses or phone numbers. Documentation exports entries as plain text, without formatting or embedded media.
Files and images: built in the background
Ticking Files or Images switches the button to Build export.
- Files is your file library in its folders, plus a manifest of where each file is used.
- Images is your image library plus every event gallery photo credited to your team.
Big libraries take a few minutes to zip. You can leave the page. When the export is ready, it shows under Recent exports with a Download button, and you get a notification unless it finished within a few seconds.
Download links last 7 days. Click Discard to delete a finished zip sooner. Recent exports lists your own last 10 exports.
Who can export
You need the Export team data permission. Owners and the starter Manager role have it by default.
An export only ever includes what you could already open in the portal. Finance sheets need finance access, Outreach needs outreach access, Roles & permissions needs the permission to manage roles, and so on. Two people exporting "Everything" can get different zips.
Exporting a single entry
To export one documentation entry, or a filtered set of entries, use the Export button on the Documentation page or inside an entry. It offers Markdown and PDF.