How do outreach partners work?
Last verified October 18, 2026
A partner is an organisation you do outreach with, like a library or school. Robolyst tracks how often you've run with them and how many people it reached, and reminds you to ask again when their booking window opens.
You need: Log outreach to add or edit partners. Contact details need "See partner contact details".
Partners live at Reach > Outreach > Partners. They hold what usually leaves with whoever booked last time: who to ask, how far ahead, and what to bring.
Add a partner
- Click Add partner.
- Fill in the Organisation, its Type (School, Library, Company and so on), Where and Website.
- Under When to ask, set How often:
- Once a year, for a festival, school night or camp week. Pick the month it's Usually in, or let Robolyst work it out from last time.
- A recurring programme, for weekly mentoring or a monthly club.
- One off, which is never prompted.
- Set Start asking this many days ahead. A spring festival that books in January wants 90 or more.
- Choose a Standing: Active, Declined, Do not contact or Retired.
- Add people under Who to talk to (up to 8), plus Booking notes and Anything else.
- Click Add partner.
Link outreach to a partner
When you log outreach, choose the partner under Who with. Each partner row then shows how many times it has run, the total reached, and the last date. That history is what carries the numbers into next season.
Reminders
Worth asking now at the top of the page lists partners whose booking window is open. Each one opens on its own schedule, counted back from when the event usually happens. Click Plan it again to add it to the Planning tab as an Idea.
On the Planning tab, You did these last season lists partners with nothing planned yet this season. Do it again brings one back.
Partners marked Do not contact or Retired are never suggested or prompted, and the app won't offer to email them.
Contact details
Contacts are real adults outside your team, so seeing them needs the "See partner contact details" permission. Saving the form marks the details as checked today. After a year without a check, the row shows Contacts unchecked. Click Still the right people to confirm them without retyping.
Partner types
Anyone with "Manage tags" can edit the list of types with the tag button.