Roles, account & notifications
Who can change what, signing in, notifications, and handing the team over.
Articles
9
- What can each role do? Every new team starts with three roles. Owner can do everything, Manager can run most of the team day to day, and Default is what everyone holds. Teams can change Manager and Default, so check Settings, then Roles, for what yours actually allow.
- How do I make a custom role? In Settings, open Roles, type a name in the New role box and click the plus button. Then switch on the permissions it should have, click Save permissions, and add members to it.
- Who can see our finances and order amounts? Out of the box, everyone on the team can see the finance pages, prices on orders, and every order request, because the Default role grants all three. To close them, turn those permissions off on Default in Settings, then Roles, and give them back to the roles that need them.
- What does our public site show about members? By default a member appears on the team's public site with their first name, photo and grade, but not their last name. Each person controls this under the Public site tab when editing their row on Members.
- How do I sign in with a passkey or magic link? Type your email and click Email me a sign-in link, then open the link from your inbox within 5 minutes. To sign in faster next time, add a passkey from your Account page and use Sign in with a passkey.
- How do I control notifications? Open My Notifications from your profile menu. Pick which events reach you by in-app, email, daily digest, push or Discord DM, and use Do not disturb, Quiet hours and the weekly summary to control when they arrive.
- Why am I not getting push notifications on iPhone? On iPhone, push only works once Robolyst is added to your Home Screen from Safari and opened from that icon. Then turn push on in My Notifications and make sure the events you care about have Push ticked.
- How do I hand over ownership when I graduate? Give the next person the Owner role from the Members page. Once they're an Owner, either leave the team yourself or ask them to take Owner off you. A team can have more than one Owner, and always keeps at least one.
- Can I leave a team or delete my account? Yes. Leave a team from the menu under your team name, with Leave Team. Delete your whole account from the Delete account panel on your Account page, then confirm with the link we email you. If you're the only Owner of a team with other people on it, hand over ownership first.